Terms and Conditions MCH2022

(or: what happens when you let the lawyers roam free)



Definitions (for clarification purposes only)


(The) organisation

Stichting IFCAT Foundation, Situated at Drie Hoeven 13, 3155 TR Maasland, The Netherlands. Registered at the Dutch Chamber of Commerce under number 54030498.


(The) visitor

The first ticket holder using the ticket to gain entrance to the event terrain and facilities and to register as such.


(The) volunteer

Any visitor may assist the organisation, during build-up before the event, during the event as well as during tear-down after the event.


(The) purchaser

The person purchasing the ticket.


(The) event

MCH2022, July 22nd to 26th 2022, Zeewolde

including but not limited to the conference and presentations.


(The) ticket

The pdf document containing a unique ticket id


(The) venue

The event terrain, auditoriums and facilities at Scoutinglandgoed

Zeewolde, Zeewolde, The Netherlands.


The MCH2022 tickets are issued subject to the terms and conditions below. Please read the following Terms and Conditions carefully before submitting the Registration Form.


GENERAL


Confirmation or a booking or any payment by purchaser for any ticket, merchandise or voucher shall constitute acceptance of these terms and conditions.


Purchases are not complete until full payment has been received. Ticket purchases will not be confirmed until the completed form and the correct payment is received and processed by the organisation.


After a successful purchase the purchaser will receive an email containing the ticket.


It is the responsibility of the purchaser to check that the information provided whilst booking is correct prior to payment since mistakes or omissions cannot always be rectified.



TICKETS


Tickets give a right to attend the event. Tickets are refundable in case the event gets canceled, tickets are otherwise non-refundable, however, the refund may be in the form of a voucher for a future opportunity for the event to be held. Tickets (as well as vouchers, in case of a cancellation) are transferable, with the caveat that a) any transfer of the ticket cannot separate the right to attend the event from the obligations in these terms and conditions, and b) the additional condition that any recipient of a transferred ticket accepts the risk of duplication of the ticket, in which case the first person that registers as a visitor with the ticket information can be the only registered visitor under that ticket.


Under exceptional circumstances it may be necessary for reasons beyond the control of the organisation to alter the content, venue, or the date and timing of the event. Any ticket holder accepts the risk such alteration poses to them regarding travel arrangements and other expenses incurred by the ticket holder related to the event. An example of such an exceptional circumstance is the withdrawal of the organisation’s permit for the event by the competent authorities for public health reasons (for example due to a pandemic such as the COVID-19 pandemic).


The organisation shall not be liable for any cancellation of the event due to circumstances beyond its reasonable control including without limitation due to any force majeure, including industrial action, fire, flood, storm or tempest, disease, explosion, riot, civil commotion, earthquake, nuclear incident, pandemic (such as the COVID-19 pandemic), malicious damage or act of terrorism. This is considered a case of force majeure.


The organisation will provide on its event website - https://mch2022.org - updates of all events, venues, venue changes and cancellations if any. It is the responsibility of the purchaser and/or visitor to ascertain whether an event has been cancelled and the date and time of any rearranged event. If the event is cancelled or rescheduled, the organisation will use reasonable endeavours to notify purchasers of the cancellation (in practice this means: the organisation will use the e-mail address provided by purchaser). Please note that the organisation cannot guarantee that purchasers and/or visitors will be informed of such cancellation before the date of the event, especially not in cases in which the ticket has been resold and/or if the organisation does not have an e-mail address relevant to the ticket holder.


The purchaser is obliged, in case the ticket is not for personal use, to make note of these terms and conditions (or at least a link to these terms and conditions) to any person that is receiving the ticket, including the obligation to notify any subsequent ticket holders. These terms and conditions apply to all visitors, regardless of whether they purchased the ticket themselves or not.


The purchaser and/or visitor is responsible for any loss, theft or damage to the ticket.


The organisation reserves the right to cancel ticket bookings that it reasonably suspects to have been made fraudulently or that have been made by persons that have been expelled from earlier events organised by the organisation and are considered a risk for MCH2022.


PRIVACY


Any data provided will be used to process transactions undertaken with the event and for internal administration and analysis only as well as for the purpose of organising possible subsequent events. The organisation does not sell, rent, trade or in any other way share the visitor's personal information to third parties, unless required by applicable law or court decision. A privacy policy will be made available on https://mch2022.org.


Email addresses will be used to send the ticket in digital form and make important announcements regarding the event and possibly future events. The retention period for these is therefore indefinite. The retention period of data related to the ticket sales will be seven years per Dutch tax legislation.


The foregoing notwithstanding, the event has cultural, journalistic and scientific significance. Therefore, the event is likely to be covered by news outlets and be part of scientific research. The organisation’s code of conduct requires every visitor to ask consent from other visitors before photographing, videoing or otherwise recording them in a recognisable manner. However, the organisation does not believe that a blanket prohibition on (audio)visual recordings and its full enforcement is compatible with the hacker ethic. It tries to address the tension between the fundamental right to privacy and the right to gather information in its code of conduct and by a prohibition on recording natural persons in a recognisable fashion without prior consent, but cannot guarantee that it will fully be adhered to by all visitors. Visitors must understand that other visitors are not necessarily under control of the organisation and that the organisation cannot be held liable for other visitors.


Furthermore visitors understand that they may filmed, photographed and recorded as members of the audience. The resulting film footage, images and recordings may be used to promote the event and its activities in print, in the media and on websites. The organisation will endeavour to inform visitors prior to the commencement of a presentation if filming is to take place and will also ensure that visitors’ faces will not be recognisable. To the extent the foregoing constitutes processing of personal data, the legal basis for this is the legitimate interest of the organisation, the organisation’s goals are to promote future editions of the event and otherwise make this public because of its cultural significance.


All personal data processed by the organisation is managed in accordance with applicable Dutch and European data protection and freedom of expression legislation.



EVENT


Any visitor is obliged to adhere to instructions regarding the proceedings of the event (including but not limited to instructions regarding safety or regulations) of the organisation or any person appointed by the organisation to give such instructions.


Any visitor must comply with all relevant statutes, safety announcements and regulations whilst attending the event. Breach of any of these conditions or any unacceptable behaviour likely to cause damage, nuisance or injury shall enable the organisation to eject the visitor from the event.


Any visitor must comply with the event’s code of conduct, as published on https://mch2022.org.


The ticket will allow one person (the visitor) entry to the event terrain. Upon entry and registration, the ticket will be invalidated and the visitor will receive a token to subsequently prove to the organisation that they have paid. The visitor will, without reservation, show this token to any organisation official asking to verify the token.


The visitor may bring equipment, as long as power consumption, noise production and other factors are within reasonable limits, understanding that there is always a risk in operating equipment on a field with an impromptu power infrastructure and network. The organisation can not be held responsible for damage, theft or malfunction of the visitor's equipment. Furthermore, the visitor shall indemnify the organisation against damages to any third party caused by the damage, theft or malfunction of such equipment as well as damages caused to any third party by the visitor’s equipment.


The organisation reserves the right to deny the usage of certain equipment if it considers the equipment an unreasonable risk to the venue, the terrain, its facilities, the organisation and/or other visitors. Quad bikes and power generators are an example of such equipment and require a permit from the organisation to be brought and operated on the venue.


Animals (except certified support animals, e.g. guide dogs) are not allowed on any of the event venue premises.


The organisation operates a no smoking policy in all enclosed venue spaces, including but not limited to auditoriums, workshop & venue spaces, buildings and tents.


The use of photographic and recording equipment for the purpose of registration of natural persons in a recognisable fashion without both their prior consent and a prior warning that such registration is about to take place is prohibited.


The unauthorised use of laser pens and mobile phones in all of the venue auditoriums is prohibited.


The organisation is not liable for any damages beyond the price paid for the ticket by the purchaser. The foregoing limitation of liability does not apply in case of negligence or willful misconduct attributable to the organisation and/or in case of personal injury.


Visitors shall comply with any regulations of the organisation and the event venue and any applicable statutory requirements.



ADMISSION


The organisation reserves the right to refuse admission to a venue if they believe the visitor can be a danger to the audience or themself or can affect the enjoyment or duration of the event (for example due to being under influence of drugs or alcohol). A refund will not be given in such situation.


The organisation reserves the right to refuse admission should visitors breach any terms and conditions of the event. Likewise the organisation reserves the right to eject a visitor from the event in case of a material breach of the terms and conditions of the event.



ACCOMMODATION


Visitors to the event are eligible for tent space at the venue's camping for the duration of the event. Visitors will have to bring their own tent. Visitors accept that tent space is provided on a first-come, first-served basis and that they are not entitled to a specific camping spot on the venue terrain.


Due to fire department recommendations, awnings or canopies are prohibited from being use to link up separate tents. We recommend the use of flame retardant tents.


Camp-space will be available for volunteers assisting in the build-up of the event's premises before the start of the event. Access prior and after the event requires a written application by the volunteer and a written confirmation by the organization, as described at the website on https://mch2022.org.


The visitor using the campsite is obliged to adhere to instructions regarding the rules and regulations concerning the campsite (including but not limited to instructions regarding safety) by fire department representatives, the organisation or any person appointed by the organisation to give such instructions.



APPLICABLE LAW


These terms and conditions are governed by the laws of the Kingdom of the Netherlands. Any conflict or dispute arising from any contract based on these terms and conditions will be solely decided by the court of Amsterdam.


If any provision of these terms is held to be invalid, illegal or unenforceable for any reason, such provision shall be severed and the remainder of the provisions will continue in full force and effect as if the terms had been executed with that provision omitted. Any express or implied waiver to perform any obligations under these terms will not prevent the subsequent enforcement of them. A person who is not a party to these terms has no right to enforce any term of these terms.


The organisation reserves the right to alter or amend these terms and conditions without prior notification. Purchaser will be notified of these changes through the email address provided during the registration process. Purchaser can notify the organisation if Purchaser does not agree with the altered or amended terms and conditions within a two week period after this notification to be eligible for a refund. If no such notification is received by the organisation, the purchaser and visitor(s) are bound by the altered or amended terms and conditions.